aa mins jan 2008
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January 2008
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.NORTH KESSOCK AMENITIES ASSOCIATION
MINUTES of MEETING held on at 7.30pm on Wednesday 9th January 2008 in North Kessock Hall
PRESENT:
J.Lindsay (JL)in the chair; George Swanson (GS); Eliz. McLennan (EMcL); Keith Leech (KL); Angus MacLean (AmcL); Joan Paterson (JP); John Tuach (JT) and Margaret Mackenzie (MM).
APOLOGIES: Janice Johnston (JJ); Margaret Blakey (MB)
CHAIRPERSON'S WELCOME & ADDRESS - Joe Lindsay, the Chairperson welcomed everyone, and reported that the Senior Citizens Party appeared to have been a success.
ADOPTION OF MINUTES OF 3rd December
Proposed by Keith Leech. Seconded by George Swanson
DETAILS (* * ) = ACTION BY
CORRESPONDENCE
A card has been received by the treasurer along with a £25 cheque, as a thank you from Graham and Isabel Low.
A thank you letter is to be sent to them (JP)
MATTERS ARISING FROM MINUTES of 3rd December
1. Local/Non-local designation and Hall Charges-
After a lengthy discussion, the committee decided provisionally, that:
1) Where a deposit is required, a booking for an event will be considered "unconfirmed" until the said deposit is lodged, along with the booking form.
2) Bookings which are cancelled within 7 days of an event will be liable to a cancellation fee of £ 50
The discussion relating to who would be liable to pay a deposit was inconclusive, and this was carried forward for further discussion.
2. Clubs: All clubs have been written to requesting an A5 poster advertising their activities, and The Bowling Club has produced 2 A5s
It was agreed that the Amenities Association itself should produce its own A5 poster (JT)
3. Filing Cabinet: The new filing cabinet is now in place, and is to be progressively filled with hall information.
An inventory of Bowling Club equipment etc. is to be produced (EMcL)
An Inventory of the Carefree Club equipment etc is to be produced (JP)
An inventory of the Front Door Cupboard is to be produced (JP)
The old filing cabinet is to be inspected, and "weeded" (JP) and (JJ)
4. Maintenance sub-committee
KL distributed his month's report . From this, it was decided :
1) A new Health and Safety report should be sought for the hall (KL)
2) MB should be asked to seek funding for a fibreglass 12 m. flagpole at a cost of £770 plus VAT including delivery (KL)
3) New rubber pipes and regulators are to be acquired for the gas heaters (KL)
4) An attempt to acquire a replacement glass door for the kitchen cooker is to be made (KL), and failing that, consideration is to be given to replacing the cooker. (KL)
5) The card tables are to be re-covered (KL)
6) A small LED battery operated light is to be fixed inside the switch cupboard on the stage. (KL)
7) A "maintenance day" to be arranged, primarily to paint and decorate the kitchen (KL)
8) A meeting should be arranged between some of the committee and other hall committees to discuss funding etc (KL) & (GS)
9) The provision of a "KESSOCK VILLAGE HALL" sign is to be investigated (JL)
10) Isabel McCallum is to be invited to the next meeting to discuss funding (JL)
5. Thank you payment to Chrissie Logan
GS circulated a "Thank You" card, and a £100 Marks and Spencers voucher. The card was signed by those at the meeting, and is to be signed by the other committee members and then given to Chrissie ( EMcL)
6.. Senior Citizens Party;
It was agreed that this had been successful, but perhaps a better way of distributing the outlying invitations could be discussed at a later meeting.
TREASURER's REPORT
GS distributed copies of his report.
INSTANT ACCESS ACCOUNT £9303.08
CURRENT ACCOUNT £ 1259.47
CASH £ 40.00
OTHER COMPETENT BUSINESS
7. Special General Meeting re AGM Date
It was agreed that the SGM should be called for 12th March, and should only relate to the change of AGM month.
However, immediately after the SGM, an AGM should be held.
"Request" forms are to be produced in order to allow members to seek 50 signatures from members of the public, requesting the SGM (JL)
KL suggested that we look at the SCVO web site, with a view to registering, and receiving guidance. This is to be followed up (KL) (JT)
8 Publicity;
Web-site: JT has now started the site, and it is to be progressively built up. (JT)
JT requested that members e-mail him in order that he may keep them informed of progress.
Notice Board: It was agreed that we should acquire a high specification notice board of 8 x A4 size.
In view of this, quotations are to be sought, and passed to MB, with a view to gaining funding from the Highland Council, via Isabel McCallum. (JT)
9. Flags for weddings etc.
It was agreed that KL would act as "flag man", and that members would inform him if they were aware of any request for the flag to be flown.
The discussion as to which occasions warrant the flying of the flag is to be continued.
10. Advertising businesses in the hall.
It was agreed that no commercial adverts should be allowed in the hall, and a notice to that effect should be attached to the notice board (JL)
11. Programme for coming year.
This item to be raised at the next meeting
12. 100 Club numbers.
The possibility of obtaining new number tokens is to be investigated (KL)
13. Procedure for booking and invoicing etc.
A "procedure sheet" is to be produced to cover the booking, invoicing, and payment for normal hall bookings (EMcL)
This will be separate from that covering the booking of "Private Functions" (JL)
14. Co-option
JL told the committee that two further people have indicated that they might be prepared to be co-opted on to the committee. They are Mary Fulton, Point Road, and Marie Chisholm, Main Street.
The committee raised no objections.
100 CLUB WINNERS :
No. 3 MARGARET WALKER £25
No. 101 WILLIAM PATERSON £ 15
No. 123 RON GUNSTONE £ 10
NEXT MEETING Wed. 6th February 2008
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