AA MINS NOV/DEC 2007

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.NOVEMBER MINUTES

NOTES of Meeting on 12th Nov

DECEMBER MINUTES

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NORTH KESSOCK AMENITIES ASSOCIATION

MINUTES of MEETING held on at 7.30pm on Monday 5th November 2007 in North Kessock Hall

PRESENT:
J.Lindsay in the chair; George Swanson; Eliz. McLennan; Margaret Blakey; Keith Leech; Angus MacLean; Janice Johnston;

APOLOGIES: Joan Paterson; John Tuach

CHAIRPERSON'S WELCOME & ADDRESS - Joe Lindsay, the Chairman welcomed all those attending.

ADOPTION OF MINUTES OF 1st October MEETING - Proposed by Janice Johnstone, seconded by Eliz. McLennan
ADOPTION OF MINUTES OF mini meeting on 22nd October prop. by George Swanson, seconded Alistair McLean

DETAILS (* * ) = ACTION BY
CORRESPONDENCE
1. A letter was received from Chrissie Logan intimating her resignation from the committee.
2. A letter was received from Ron Gunstone intimating his resignation from the committee.
Both of these were accepted with regret, but it was noted that Chrissie Logan would remain as Bookings Secretary.

MATTERS ARISING FROM PREVIOUS MINUTES
1. Trustees - The new deed of trust is now in order.

2. Cleaner It was noted that the standard of hall cleaning is now good.
Two new large squeeggie mops have been purchased by KL and they are now in use, on the main floor.

3. Local/Non-local designation - carried forward.

4. Maintenance List - All the "wish lists" have been passed to KL who will attempt to prioritise the works. (KL)


TREASURER'S REPORT - The revised cheque signatures are almost complete. GS is progressing this. (GS)
Total bank balances are £11526. October income was £906 and expenditure was £427.66

ANY OTHER COMPETENT BUSINESS

1. Oil Meter: This is due to be checked (MB) & (KL)
2. Clubs: KL suggested that each year, all clubs should be invited to attend one meeting where they could air their views on the hall.
3. Change of Office Bearers: A letter is to be drafted (JL) and sent out to all clubs (JP) appraising them of the change in Office Bearers.
4. Co-option from clubs: The various clubs are to be phoned (JL) to try to get them to put up a rep.
5. Committee Posts:
Vice Chair : As Ron Gunstone has resigned, the post is empty.
Minutes Secy: Joe Lindsay
Funding Secy: Margaret Blakey
Booking Secy: Chrissie Logan ( not committee member)
Records Secy; Janice Johnston
Publicity Secy: John Tuach
Maintenance Sub Committee; KL will lead this, with A.McL. and JJ.
The sub committee will have authorisation to spend up to £200 per month without referring to the main committee.
Cleaning equipment will be dealt with by GS who will have the Bookers card amended (GS). A letter is to be written to Bookers (JL)
KL asked members to give him a list of known, reliable local tradesmen at the next meeting.
Social Sub Committee; Not yet set up.

6. Card Tables; JP, via JL indicated that the Carefree Club is prepared to buy some new card tables for the hall. This was welcomed by the committee.

7. Keys; The current key holders are JL: JP: GS: KL: Lizzie McLaren (cleaner) and Hughie Ross. A letter is to be sent to each to sign to signify that they hold a key. (JL) & ( JP) .

8. Filing Cabinet: The committee agreed to acquire a new filing cabinet. (KL)

9. Hall fuses; JL asked if the state of the hall fuses could be ascertained, and spares purchased. (KL)

10. Burns Supper: As nobody on the committee felt able to accept responsibility for running a Burns Supper this year, it was reluctantly agreed that it should not proceed. Ian Benzie is to be informed (JL)


11. Xmas decorations; it was agreed that the committee would meet at the hall on Sunday 2nd Dec at 7.00 pm to decorate the hall.
Non committee members are to be invited to help. (JL)

12. Senior Citizens Party; JJ produced a price list for catering by NHS, but this proved to be too expensive.
JJ confirmed that the Country Dancing Club would not require the hall on the evening of Thu. 13th Dec., so it would be available to the committee for setting up tables etc.
JL produced a notional menu, the parts of which could be bought from BRAKES. It was agreed that the committee should set up an account with BRAKES to enable this to be progressed. (JL)
The invitations are to be revised and brought to a meeting of the committee on 12th Nov. for immediate distribution (JL)
It was agreed that the whole committee would meet again at 7.30 pm on Monday 12th Nov, to specifically deal with the Senior Citizens party.

13. Accoustics; KL stated that he had contacted MacDonald Associates re the acoustics.
They would be prepared to carry out a survey and produce a report for £280.
Other halls are to be investigated before a decision is made (KL)
KL stated that he thought that replacement of broken slabs, and repair of the flagpole were urgent.
This is to be progressed (KL)

14. Day of Meetings; JL asked the committee's opinion on the suggestion that committee meetings could be held on Wednesday evenings, rather than Mondays. Nobody present had any great objections, but it was decided to canvass the opinion of the two absent members JT and JP before a decision is made (JL)

Auditor; MB stated that Anne Watson, our auditor had done a lot of extra work this year to produce reports required for the Charities Commissioners.
It was agreed that a cheque for £60 be sent to her with our thanks.




100 CLUB WINNERS : This could not be drawn at the meeting, but will be drawn on 12th Nov. (JP)




NEXT MEETING Senior Citizens Party Meeting - Monday 12th November at 7.30
Committee meeting - Monday 3rd December at 7.30

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NORTH KESSOCK AMENITIES ASSOCIATION
NOTES of MEETING on 12th Nov 2007 at 7.30 in committee room

(**) = action by **

Present: JL, GS, EMcL, KL, JJ, AMcL, JP, JT OS (trustee)
Apologies: MB

The points raised were as follows -

FOOD An offer was received from Joan McLellan of the White House Tearoom, to do the catering free of charge for the Sen Cit Party. The Amenities would pay for the materials, and supply service personnel. Joan and staff will purchase food, prepare it and deliver it.
It was agreed that we would accept her generous offer.
A provisional menu, based on 100 persons as shown below was agreed.
Scotch broth/crusty bread/butter £35 max
Turkey/gravy/stuffing/pigs in blankets/mashed potatoes/veg/cranberry sauce £151 max
Xmas pud and custard (normal & brandy) or fruit salad & cream £86 max
TOTAL £ 272 max

It was agreed that we would provisionally ask her to cater for 110 persons which would increase the likely cost to around £300

It was also agreed that the committee would supply mints for the tables, along with tea, coffee, etc.

DRINK Kate Brown of the Spar is to be consulted re last year's order, and a similar order placed. (JL)

RAFFLE Each committee member is expected to provide a prize, and local businesses are to be approached re providing prizes. (JT)
This year's raffle will be drawn by two committee members during the meal, and winning tickets will be fixed to prizes. At the end of the meal "Santa" (JT) will produce the prizes from his sack, for helpers to distribute.

MUSIC Frankie Fraser has been invited to play, and has agreed.

INVITATIONS Copies of the invitation were distributed for members to deliver.
Drumsmittal Rd (AmcL)
Meadowbank/Millbank/Ferry Brae (EMcL)
Oakleigh Rd/Main St/ Point Rd (KL)
Old Craigton Rd/Craigton/ Lower Craigton/ Kilmuir area (JL)
Marine Park/ Lettoch (JP)
Bellfield Dr./ Mill Cres. (OS)
Old Mill/ Charleston (JJ)
Craigrory/ Caldwells/ outlying areas (JT)

A poster is to be put to the Spar shop inviting people to pick up an invitation in the shop, if they have not received one at their house. (JT)

TRANSPORT to be discussed at next meeting.

ITEMS TO BE BOUGHT
The following items are to be bought -
Scourers/tea bags/sugar/white paper covers/paper place mats/red & green napkins/red& green crackers/tea lights/xmas confetti/knives/forks/spoons/water jugs/balloons/santa sack/selotape/blue tack/drawing pins (GS)

Also, a santa suit is to be borrowed (GS)

Also holly is to be got (AmcL)
Also two "pass the parcel" parcels are to be prepared (JL)
Also "elf hats" (if possible)/ wooden hot plates/inflators/raffle bag/"raffle" sign/lighter/matches/torch are to be supplied (JL)
Also a Christmas tree is to be supplied from Rod Pym via Joan McLennan. (JMcL)
Also "icicle" lights (or similar) are to be purchased if this is within a £50 budget (JL)

Joan McLellan ( White Hse T Rm.) is to be consulted re ladles etc.

It was agreed that male committee members would bring small tools etc to the hall for the decorating.

HELPERS Most committee members will be able to decorate the hall on Sunday 2nd Dec at 7.00 pm. Various outside helpers may be asked.
Most committee members are able to help set up the tables etc. on Thursday 13th Dec, at 7.00 pm. Outside helpers may be asked.
Most committee members are able to help at the Sen. Cit. Party on Fri. 14 th Dec. Various outside helpers are to be asked. (JL) (OS) ( GS) (AmcL)

Other matters raised at the meeting

100 CLUB This was drawn and the winners were -

No. 145 Mrs Matheson £25
No. 116 Willie Gillies £15
No. 183 M. Ross £10
A notice is to be put in the Spar (JL)

ST ANDREWS FLAG Owen Smith requested that this be raised on 30th Nov. for one day. (KL)

KEY HOLDERS All current key holders were asked to sign a form confirming that they have a hall key - they are -
JL, EMcL, KL, GS, and JP. Apart from the cleaner (Lizzie McLaren) and Hughie Ross, no other person, at present, should have a hall key.

LIST OF MEMBERS A current list of committee members was produced by JL and approved by the committee for display inside and outside the hall. (JL)

LETTER FROM MARGARET BLAKEY A letter was read out from MB, apologising for not being at the meeting.
The letter also gives information re last year's SEN CIT PARTY invoices.
It also raises the question of Chrissie Logan being paid for taking hall bookings and for her phone calls.
It also suggests that KL should have an alarm key and oil tank lock key.
It also gives details re the supply of oil.
This will be discussed at the next committee meeting.

MAINTENANCE LIST KL produced a table, compiled from the various "maintenance lists" which had been submitted by committee members.
The table is intended to facilitate prioritisation of the various tasks, and their progression.
This will be discussed at the next committee meeting.


At the end of the meeting, several of the committee members were taken on a "tour" of the hall and stores, to acquaint them with the layout and contents.

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NORTH KESSOCK AMENITIES ASSOCIATION

MINUTES of MEETING held on at 7.30pm on Monday 3rd December 2007 in North Kessock Hall

PRESENT:
J.Lindsay in the chair; George Swanson; Eliz. McLennan; Margaret Blakey; Keith Leech; Angus MacLean; Joan Paterson; John Tuach and Margaret Mackenzie of Bellfield Rd.
APOLOGIES: Janice Johnston

CHAIRPERSON'S WELCOME & ADDRESS - Joe Lindsay, the Chairman welcomed all those attending and reported that he had had a complaint from the cleaner regarding the mess the hall had been left in after the Harry Gow's party.
He then welcomed Margaret MacKenzie whom the committee agreed to co-opt.

ADOPTION OF MINUTES OF 5th November and of the notes of meeting on 12 Nov
Proposed by GS. Seconded by Keith Leech

DETAILS                                             (* * ) = ACTION BY