aa mins 2007 mar/may

March 2007

April 2007

May 2007

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NORTH KESSOCK AMENITIES ASSOCIATION
Minutes of meeting on Monday 05 Mar 2007 In the Committee Room , North Kessock Hall at 7.30 pm


Present : Chrissie Logan, Ron Gunstone, Elizabeth McLennan, Joan McLennan, Kate Brown,
AgnesWilliams, Rrchard Petrie, Joe Lindsay.

Apologies : M.Blakey, J.Paterson.

Approval of Previous Minutes : Proposed : R.Gunstone, Seconded : E.McLennan

The Chairperson, C.Logan welcomed Richard Petrie, who had been co-opted to the Committee 

Correspondence
A letter was received from “BUFFETS4U” asking if we would display an advert in the hall.
It was decided to ask if the Spar shop would display it instead. (K.B)

Matters arising from previous minutes.

Hall roof: The roof still has a slight leak and a better sealant is to be tried. (R.G)

Hall Floor: C Logan has bought “C free” emulsion floor polish, at £19.03, and “C free” floor polish speed stripper at £11.46. These are to be tried after the sticky patches have been removed. (O.S. )

Hall Charges: The new charges list has been sent out by E.McL. to those immediately affected,
and will now be sent out to all other clubs. (J.McL.)
There was a discussion regarding charges for the Country Dancing Club, and it was proposed that a letter be sent to them notifying them that from 1stMay 2007 we would consider them
to be a “non-local club” and would be charged as such. The charge would be £8.50/hr., including for their annual rally. (J.McL.)
This was proposed by J.L. and seconded by R.G.

Trustees: There has been no further communication from Graham Watson. A letter is to be sent to him asking for an up-date. (J.L. )

Electrics: Keith Blakey has asked Jackie Morrison of Munlochy to look at the electrics, but this has not yet happened. (M.B.)

Wall-mounted cigarette bin: J.L. showed an advert for a bin which he recommended, and which he was prepared to buy over the internet, for approx. £100 ( to be refunded).
R.P. suggested that we might get one free if we approach a firm which supplies the licenced trade. This would possibly involve the firm supplying and fitting the bin, and placing an advert on it.
It was agreed that this possibility be investigated. (R.P.)
It was also agreed to ask the Community Council if they could possibly facilitate the supply of a free bin. C.L.

Car park: Councillor Farquhar Munro has been asked if he can help, and has agreed to investigate, and write back to Graham Low.
There has been no response from the Community Council. (O.S.)

General condition outside hall: The mesh under the roof eaves has been partially replaced but there is still more to do. (J.McL)
The old table tennis table is still to be removed. (R.G.)

Scissors mop: This is still to be acquired. (O.S.)



Treasurer’s Report: Instant access account : £7718.51 Current Account : £1750.78


Other Competent Business

Flag: The flag appears to be damaged and needs fixed. R.G.

Co-option: J.L. suggested that Keith Leech, of Oakliegh Rd. be co-opted to the Committee
This was agreed.

Charities return: The current Charities return form must be sent off soon. J.P. & J.McL

Web-site: J.L. announced that he was creating a web-site called www.kessock.net , on which there would be information of interest to the village , including a section relating to the North
Kessock Amenities Association.
One member asked that he should not show her name in any list of members, and the Committee asked that telephone numbers should be limited to those of the Chairperson, the Secretary, and
the Treasurer.
J.L. agreed, and invited members to contribute to the site.

Cleaner: J.L. suggested that the Constitution may preclude any member of the Committee from receiving a “wage” from the Committee. This is relevant to C.L. working as hall cleaner.
After a full discussion, it was decided that C.L. would continue as cleaner (paid) on a temporary basis until another cleaner could be found.
Adverts are to be put up in the village. (J.L.)
R.G. suggested that we write to Graham Watson for his legal view of the matter. This was agreed (J.L.)

Whist Drive: A whist drive will be held on 16th March.

Fun Night: C.L. announced that she and E.McL. were in the process of organising a “Fun Night and Buffet” on behalf of the Amenities, and all that they required of the rest of the Committee
Members was to sell tickets. Tickets were distributed to those who said they wished them.
This is to be held on Friday 4th May 2007, at 7.00pm for 7.30 pm.
The ticket price is £8.00 and all proceeds will go to Hall Funds.

Inside of Hall: K.B. mentioned that areas inside the hall were looking dilapidated.


100 Club
No. 20 S.Fea £25
No. 109 E Malcolm £15
No. 154 K Greave £10

Next Meeting: 2nd April 2007.

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.NORTH KESSOCK AMENITIES ASSOCIATION

Minutes of meeting on Monday 02 APR 2007 In the Committee Room , North Kessock Hall at 7.30 pm

Present : Chrissie Logan (CL), Ron Gunstone (RG), Elizabeth McLennan (EmcL), Kate Brown (KB), AgnesWilliams (AW), Richard Petrie (RP), Joe Lindsay(JL). Margaret Blakey (MB), Joan Paterson (JP).

Apologies : Joan McLennan (JMcL), Keith Leech (KL)

Approval of Previous Minutes : Proposed : A Williams, Seconded : R.Petrie

The Chairperson, C.Logan welcomed Janice Johnson (JJ), who was attending on behalf of the Country Dancing Club.

Correspondence Several letters have been received from the Country Dancing Club, stating their dismay at now being classed as a “non-local” club. CL read out one of the letters, which referred to the decision as “insulting”. It also stated that the club had existed for 40 years, and that approximately half of their members were locals. It asks for the club to be given a copy of our Constitution, and requests that the position be reviewed. 

Matters arising from previous minutes.

Hall roof: No further work has been done, but RG hopes to be able to look at it again soon. (RG)

Hall Floor: JP said that the floor appears cleaner, and that this had been remarked on.

Hall Charges: There was a comprehensive discussion regarding the Country Dancing Club, and the criteria for deciding whether a club is “local” or “non-local”.JJ asked whether all other clubs have reps on the Committee, and it was pointed out that although this would be an ideal situation, the Constitution does not require clubs to put up reps.The discussion covered the fact that some clubs raise money for the Association, while some do not, but this was not considered to be a viable criteria for deciding level of charges.RG pointed out that in theory, we could fund the maintenance of the hall solely by means of rental charges, but that would mean huge increases, so it is more acceptable for the Committee to fund-raise, and encourage clubs to do likewise.It was agreed that accepting the points raised in the letters received, and the fact that the Country Dancing Club has a local rep. on the Committee (presently J.P.), it would be unfair to consider them to be “non-local”J.L. proposed that the decision be rescinded, and this was seconded by R.G. Both of these stated that they felt that they had not fully appreciated the situation regarding the Country Dancing Club, when the matter was raised at the previous meeting. It was agreed that a letter be sent to the club, apologising for the confusion, and telling them that they will be considered as “local”, however it should express our disappointment at the seemingly aggressive tone of some of their responses, which caused concern, especially to our Secretary. (JP) JJ raised the question of the Country Dancing Club sometimes having to give up their night to accommodate other events. She was assured that this is normally only for the Senior Citizens Party, and the Burns Supper, which she accepted as fair. MB raised the question of the Dog Club being considered as “profit-making” She said she considered this to be wrong, and that they should be charged as a “non-local” club. This was agreed, and a letter to this effect is to be sent to them.(JP) 

 Trustees:We have received no response from Graham Watson. A further letter is to be sent to him. (JL)

Electrics: Jackie Morrison has inspected the electrics, and is prepared to replace 3 tubes and fittings. He is also prepared to give an estimate for fitting diffusers to all the light fittings, plus for fitting a new fuse box. He thinks the electrics are generally ok. RG suggested that we should have all the florescent fittings surveyed with a view to having them replaced with “super-efficient” fittings. RG suggested that we seek three quotes for this, plus the replacement fuse box and one socket in the kitchen. RP is to write the “spec” and seek the quotes from Jackie Morrison, Lachie Mackenzie, and Barnies, but should wait until JJ has ascertained if any help re the survey etc could be had from “ Energy Action Scotland” (RP) & (JJ) RP suggested that grants may be available in relation to energy saving measures.

Wall-mounted cigarette bin: RP reported that 3 companies would be prepared to supply a cigarette bin free of charge, but in each case there were conditions, which it was felt would make this inappropriate. JL said that he was aware that the Community Council was only prepared to supply a bin filled with wet sand. It was agreed to proceed with the purchase and fitting of a wall-mounted bin. (JL)

Car park: JL said he was aware that the Community Council was prepared to fund a lorry load of quarry dust for the Amenities to use. As the main problem is with the tarmac areas, it was thought that this would be inappropriate. RP said he would seek advice regarding planning/adoption of the tarmac area. (RP) It was also decided to write to the Community Council, urging them to pressure the Highland Council to repair the tarmac. (JP)

General condition outside hall: The old table-tennis table has been removed by RG. There are still a few holes to fix under the eaves, but is now too late in the nesting season.

Scissors mop: There has been no further progress (OS)

Charities form This was sent off by JP on 12th March.

Cleaner MB indicated that so far she had received two enquiries, one from a resident of Alness who had not followed the matter up further, and one from a resident of North Kessock. This applicant was keen, and said her husband would be prepared to help if necessary. After a lengthy discussion , where opinion was divided, RG proposed that we wait until we have guidance from Graham Watson regarding the interpretation of Clause 5 of the Constitution, before we commit ourselves further. Graham Watson is to be written to requesting an early response. (JL). The applicant is to be asked to wait until the situation is clear (MB)

Whist Drive Next Whist Drive is to be on 13th April. A poster is to be put up (OS)

Fun Night Tickets are being sold.

Inside of Hall A tap in the ladies toilet is faulty and will need looked at (JL)

Treasurer’s Report: Instant access account : £8518.51 Current Account : £1180.40

OTHER COMPETENT BUSINESS

Local/nonlocal designation RG proposed that we consider the criteria over the next couple of months and raise the matter at the next AGM.JL seconded this, and it was agreed.

Door alarm One of the hall alarms appears to be faulty. “Highland Locksmiths” will look at this and give us a report.

Treasurer cheques The Treasurer, MB, asked for Committee approval to allow her to individually sign cheques up to a value of £50.KB proposed this, but with a limit of £200 per month. JP seconded this and it was agreed.

Damage after party CL reported that damage had been caused to a WC dividing wall in the gents toilet, during an 18th birthday party held in the hall on 23rd March. It was agreed to withhold £20 from the deposit to cover the cost of repair. The remainder, less the hall booking fee to be returned to the party organiser (CL)

Oil tank It was agreed to arrange to have the rendering of the oil tank wall finished off. Geordie Brown is to be asked to do this. (CL)

100 Club

No 60 Elizabeth McLennan £25

No.104 Mrs B Stensen £15

No.141 Margaret Wayman £10

Next Meeting: 7th May 2007.

PS. On 5th April, Graham Watson confirmed verbally to MB and JL that, in his opinion, Clause 5 of the Constitution stops us paying any member of the Committee for being Hall Cleaner.

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NORTH KESSOCK AMENITIES ASSOCIATION

Minutes of meeting held on Monday 7th May 2007 in the Committee Room , North Kessock Hall at 7.30 pm

Present : Chrissie Logan (CL), Chairperson; Joan Paterson (JP) Secretary; Margaret Blakey (MB) Treasurer; Joan McLennan (JMcL); Kate Brown (KB); Elizabeth McLennan (EmcL); Keith Leech (KL); Joe Lindsay (JL); Janice Johnston (JJ)

Apologies : Ron Gunstone (RG); Agnes Williams (AW)

Chairperson’s Welcome and Address:CL welcomed Keith Leech (KL) to the Committee, and welcomed Janice Johnston (JJ) to the meeting, but it was pointed out that we are still awaiting a letter from the Country Dancing Club to nominate her as their representative.

Adoption of Minutes of April Meeting:JP proposed adoption. MB seconded.

Correspondence: CL read out a letter from AW stating that she was resigning from the Committee. The Committee expressed their regret, but thanks her for all her work.

Matters arising from previous minutes. 

1 Hall roof:  The hall roof is still leaking, and will need to be looked at further.

2 Hall Floor It was agreed that two small squares of the hall floor would be treated with the “C free” materials which CL obtained in order to ascertain whether we should treat the whole floor this way. This is to be done, provisionally on Friday 18th May. (KL) and (JL)

3 Hall Charges The new charges are now in operation, but MB questioned whether we should have an “interim” rate for private functions, between the “junior” rate, and the “adult” rate. MB proposed this and JL seconded. The vote was 4 for, and 4 against, but it was pointed out by the Chair (CL) that JJ was ineligible as yet to vote, and therefore the proposal was carried. The rates agreed are – up to 12 years (inclusive) £6 per hour. 13 to 17 years (inclusive) £10 per hour. 18 years and over £14 per hour. The hall charge sheet is to be amended. (JL)

4 Trustees There has been no response from Graham Watson. A further letter is to be sent to him. (JP)

5 Electrics:  RP was not available to report progress, but MB says that Jackie Morrison is prepared to wait until we write to him. MB has arranged for DR STEPHEN CRIBB, a business advisor at the Energy Trust, to come and look at the electrics and energy usage. RP is to be asked to wait until this has been done before progressing. (JL)

6 Wall-mounted cigarette bin - This is now in place.

7 Car park:  A load of gravel has been deposited in the car park by the Community Council. Although it is thought that this will be of little benefit, and should not be used in the tarmac potholes, it will have to be spread. OS has said he will arrange this. (OS)JP stated that she had given the Community Council a letter asking them to approach Highland Council to get the tarmac fixed.

8 Scissors mop:  A new mop has now been acquired, and is in use.

9 Cleaner Brenda Grant has now started as the Hall Cleaner at £200 per 4 weeks.

10 Whist Drive This was a success.

11 Fun Night This was attended by 49 people, and made a profit of £367.26.

12 Inside of Hall JL has fixed the leaking tap. A cistern in the ladies’ toilets is not working, and requires to be fixed.(KL and JL fixed this at the end of the meeting.)

13 Local/Non-local designation There was some discussion on this, but it was agreed to leave it for a later meeting.

14 Door AlarmThe alarm, which turned out to be a fire alarm, has been fixed.

15 Damage after a private Party CL stated that she had returned the deposit to the hall user, with a £20 reduction for damage, and he was happy to accept this.

16 Oil Tank CL has asked Geordie Brown to carry out the rendering, but this has not happened. He is to be asked again by CL. (CL)

17 Treasurer’s Report:  Instant access account : £8518.51 Current Account : £1293.74

OTHER COMPETENT BUSINESS

18 Boiler Service Roy Marr is to be asked to inspect and service the boiler. (CL)

19 Cheque Signatories MB produced Bank forms to be signed by CL and JP allowing MB to sign cheques up to £50 on her own.

20 Flower Show  CL stated that the date for the Flower Show should be 11th August. Last years’ sheets are to be updated (CL) and printed (JMcL). An “insert” is to be included with the schedules, encouraging people to participate. (JL) A separate printout of the Childrens’ Section is to be prepared (JMcL) and copies given to the Primary School (CL), hopefully to encourage participation by the children. After a proposal by (KL) that we should run a “tallest sunflower” competition this year, it was agreed to change Item 101 on the schedule from “miniature floral arrangement in a kitchen utensil” to “tallest sunflower in a 10 inch pot”. Hopefully the teachers will encourage their pupils to take part. It was agreed that (CL) would get the judges this year.

21 Auction Sale JL enquired regarding an old wooden display cabinet which is now in the Committee room, and was informed by CL that this was being stored until “the auction sale”. CL stated that we would be running an auction sale this year, and would be looking for donations. JL expressed surprise that this had not been discussed by Committee first. (CL) said she would discuss dates with an auctioneer.

100 Club The winners were:

No 10 Vivienne McFarquhar £25

No 26 Arthur Lobban £15

No 3 Margaret Walker £10

A notice is to be put up in the Spar window stating the winners (JL)

 Next Meeting: Monday 4th June 2007.


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