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NORTH KESSOCK AMENITIES ASSOCIATION
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CONSTITUTION OF
NORTH KESSOCK AMENITIES ASSOCIATION
ONE NAME
The name of the Association shall be the North Kessock Amenities Association (hereinafter called the Association).
TWO OBJECTS
The objects of the Association shall be :-
(a) to promote the benefit of the residents of the North Kessock Postal area and environs without distinction of political, religious or other opinions, by associating the Local Authorities, voluntary Organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for the recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
(b) To secure the establishment, maintenance and management of a centre or centres for activities promoted by the association in furtherance of the above objects, or any of them and, without prejudice to the foregoing generality, under the direction of the Trustees for the time being in terms of the Deed of Trust by Major Iain Mackay Scobie and others dated 21 April 1961 and registered in the Books of Council and Session on 22 May 1961, as amended by Supplementary Deed of Trust by Major Iain Mackay Scobie and others dated 6 and 14 December 1982 and registered in the Books of Council and Session on 24 January 1983 ("the Deed of Trust") to administer, maintain, renew, and if appropriate, to extend or rebuild the public hall at North Kessock ("the Hall")
The Association shall be non-party in politics and non-sectarian in religion.
THREE MEMBERSHIP
Membership of the Association shall be open to all persons residing in the North Kessock Postal area.
FOUR SUBSCRIPTIONS
All members shall pay such subscriptions as the Management Committee may from time to time determine.
FIVE STAFF
The Management Committee shall have power to appoint and dismiss a Secretary and a Treasurer (who may be
salaried officials ) and such other employees of the Association as it may from time to time determine. The office of the Secretary and Treasurer may be combined. No member of the governing body (ie Management Committee) shall be appointed to any salaried office of the Association, paid by fees, and no remuneration, or other benefit in money or in moneys worth shall be given by the Association to any member of such governing body except reimbursement of out of pocket expenses.
SIX ANNUAL GENERAL MEETING
Once in each year in the month of October the Management Committee shall convene an Annual General Meeting of the Association which all members of the Association shall be entitled to attend, for the purpose of receiving the Annual Report and Accounts of the Management Committee, of electing members of the Management Committee and of appointing an auditor or auditors. Twenty-eight days notice of the Annual General Meeting shall be given.
Not less than seven days notice of the business of the meeting shall be posted on the village hall notice board and in an appropriate public place within North Kessock. Other matters may be discussed at the Chairman's discretion and with the approval of a two-thirds majority of those present and voting.
SEVEN MANAGEMENT COMMITTEE
The Management Committee shall consist of up to twenty members, but no less than five members, elected by and from the members of the Association as hereinbefore provided. At the first and subsequent Annual General Meetings, all members of the Management Committee shall retire from office, but will be eligible for re-election.
Each organisation using the facilities on a regular basis may appoint one of its local members to be their representative on the Management Committee. The Management Committee shall have power to co-opt not more than three additional members who shall be members of the Association. All co-opted members of the Management Committee shall hold office only until the Annual General Meeting following their co-option.
The Management Committee shall have power to appoint such sub-committees as it may from time to time decide and will determine their powers and terms of reference.
EIGHT CHAIRMAN AND VICE CHAIRMAN
The Management Committee, at its first meeting in each year after the Annual General Meeting shall elect one of its members to be Chairman of its meetings and may elect one of its members to be Vice Chairman. The Chairman and Vice Chairman shall continue in office until their successors are respectively elected. If the Chairman is absent from any meeting the Vice Chairman (if any) shall preside, otherwise the members present at the meeting shall, before any business is transacted, choose one of their number to preside at the meeting. If the Secretary and Treasurer are not appointed as provided under section five, they shall be appointed from amongst the Management Committee members. The Treasurer may be elected for three consecutive years only, but shall be eligible for appointment to another post after the three years.
NINE RULES OF PROCEDURE AT ALL MEETINGS
(a) VOTING
Subject to the provisions of Clause Fourteen, all questions arising at any meeting shall be decided by a
majority of those present and voting thereat.
In the case of equality of votes, the Chairman shall have a second or casting vote.
(b) QUORUM
One third of the Management Committee members, but with a minimum number of three members, shall form a quorum at Management Committee meetings.
Ten Association members shall form a quorum at general meetings of the Association.
(c) MINUTES
Minutes of the Association's proceedings shall be kept, including Management Committee proceedings.
TEN STANDING ORDERS AND RULES FOR THE USE OF THE CENTRE OR CENTRES
The Management Committee shall have power to adopt and issue STANDING ORDERS and/or rules for the use of the centre or centres. Such Standing Orders shall come into effect immediately provided always that they shall not be inconsistent with the provisions of this Constitution, and/or the Deed of Trust.
ELEVEN FINANCE
(a) All monies raised by or on behalf of the Association shall be applied to further the objects of the
Association and for no other purpose.
(b) The Treasurer shall keep proper accounts of the finances of the Association and shall pay all monies not immediately required into an account in the name of the Association at the Royal Bank of
Scotland at Inverness or such other bank as may be determined by the Management Committee.
(d) The accounts shall be audited at least once a year by a qualified auditor or auditors who shall be appointed at the Annual General Meeting.
TWELVE HERITABLE PROPERTY
The title to all and any heritable property which may be acquired by the Association shall be
taken and thereafter stand in the name of the Chairman, Vice Chairman and Secretary of the Association and
their successors in these respective offices.
THIRTEEN DISSOLUTION
If the Management Committee, by a majority vote, decides at any time on the ground of expense or otherwise, it
is necessary or advisable to dissolve the Association, it shall call a meeting of all members of the Association of
which meeting not less than twenty-one days notice (stating the terms of the resolution to be proposed thereat)
shall be posted in a conspicuous place or places in the neighbourhood and advertised in the newspaper circulating
in the neighbourhood. If such decisions shall be confirmed by a majority of those present and voting at such a
meeting, the Management Committee shall, have power to dispose of any assets held by or in the name of the
Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied in
accordance with any scheme of distribution approved at such meeting or otherwise towards purposes which the
law regards as charitable for the benefit of the inhabitants of the North Kessock Postal area and environs as the
Management Committee may decide .
FOURTEEN ALTERATIONS TO THE CONSTITUTION
Alterations to the constitution must be made at an Annual General Meeting, or at a Special General Meeting
called within twenty-eight days if fifty or more inhabitants of the neighbourhood submit such a request in writing
stating the business to be transacted.
Not less than twenty-one days notice of the meeting shall be publicly posted on the village hall notice board
and in an appropriate public place in North Kessock. The notice shall state the business to be transacted.
This amended Constitution was adopted as the Constitution of the North Kessock Amenities Association at its Annual General
Meeting on Monday 13th October 2008, replacing Constitution of 2004.
Signed By -
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.NORTH KESSOCK VILLAGE HALL
FIRE PREVENTION POLICY and PROCEDURE.
POLICY: The safety and welfare of all persons using the hall is paramount. The Committee will asses the Hazards and Risks to all persons using the hall and apply procedures to minimise the risks to the users, employees and contractors.
PROCEDURES
Applicable to: All persons using or hiring the Hall.
Committee members.
Caretaker/Cleaner.
Contractors carrying out work.
Hazard. Burns, asphyxiation, death.
Controls measures to minimise risk:
A Risk Assessment will be completed and recorded by a person appointed by the Amenities Committee.
1. All combustible materials will be kept away from heaters.
2. Products that give off inflammable vapours will be stored safely and not be kept in the same room where naked flames are exposed, or where ignition could occur.
3. Containers that have held flammable liquids will be treated as though they are full.
4. Exits and Emergency escape routes will be kept free and unobstructed at all times and
clearly marked, there may be a requirement for an emergency lighting system
5. Fire doors will not be propped open or locked at any time.
6. Self closing doors must not be jammed open.
7. Appropriate fire extinguishers will be provided.
8. Fire extinguishers will be checked and recharged annually and replenished when used. 9. Fire extinguishers will he placed close to hand and where the risk is significant.
10. Personnel are instructed in what to do and how the alarm will be raised.
11. Equipment will be tested and any necessary maintenance carried out and recorded on a routine basis e.g., alarm, fire fighting equipment, emergency doors, emergency lighting, if applicable electrical appliances.
12 In the event of the alarm sounding, a person will take charge, ensure emergency services are informed, ensure safe evacuation from the premises to the rendezvous point and ensure all personnel are accounted for.
13 Persons/ Hirers of the hall will be issued with copies of this Procedure and the Emergency Evacuation Strategy.
MONITORING:
Recording - The Hazard and Risk for the premises will be reviewed periodically and when any; significant change is made to the premises, its use, and changes in legislation.
Records and relevant documents will be kept in the Hall filing system.
Issue: KL 20,03.08
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NORTH KESSOCK HALL
EMERGENCY EVACUATION STRATEGY
In the event of a fire occurring in the hall the following procedure should be implemented.
This building is fitted with automatic alarm and lighting system.
An appropriate person (e.g. the event organizer, senior person) shall take charge.
· If the Alarm has not sounded break the glass and trigger the alarm system
· There is a large torch available in the kitchen to the right of the door to the hall.
· Open all appropriate emergency doors and exits.
· Ensure that all doors are not impeded or jammed open or shut.
· Begin evacuation calmly and without panic, ensuring, the disabled
and children take priority.
· Do not allow people to collect goods or possessions.
· Instruct evacuees to assemble under the floodlight in the car park.
· Check all persons are out of the building; check Toilets,
Storeroom and Committee room are cleared.
NOTE: THERE IS NOT A TELEPHONE IN THE HALL. USE A MOBILE PHONE: OR SEND A PERSON TO THE NEAREST HOUSE.
· Alert emergency services: Fire Brigade 999
Ambulance 999 if appropriate.
Hall Contacts: Mr. J Lindsay 01463 731 577
Mr. K Leech 01463 731 346
· Shut off the Heating System. (The heating system is warm blown
air which will aggravate the fire and spread smoke)
· Ensure persons do not attempt to re-enter the building to gather
possessions until the Fire Officer agrees that it is safe to do so.
· Keep people at a safe distance from the building.
· Use of the Fire Fighting equipment in the hall must not be to the
detriment of the evacuation. The Evacuation must take priority.
KL 20.03.08
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AMENITIES NEWS
THREE QUARTERS OF THE HALL GOT PAINTED !!
Click here to see the PAINTATHON
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.NORTH KESSOCK AMENITIES ASSOCIATION
PROCEDURE FOR BOOKING THE HALL
ON A REGULAR BASIS FOR A CLUB/CLASS (7.6.8)
Firstly, you should phone the Booking Secretary
( Mrs. Margaret Mackenzie. Tel 01463 731 867) to ascertain that the dates you wish are available
If the dates you wish are available, she will "pencil in" your booking, and send you a "Regular Booking Agreement Form." which will indicate the rate per hour which you will be charged (normally in arrears)
You will also receive a copy of the FIRE PREVENTION POLICY and PROCEDURE, along with a copy of the EMERGENCY EVACUATION STRATEGY
On receipt, you should complete the form, and return it to the booking Secretary.
UNTIL THAT TIME, YOUR BOOKING WILL BE "UNCONFIRMED" AND THE DATES MAY BE TAKEN BY SOMEONE ELSE.
The Amenities Association will then consider your request and let you know, in writing if your booking is accepted.
If your booking is accepted, you may proceed to use the hall.
The key to the hall can be obtained from Mr. Hugh Ross, 7 Oakleigh Road tel. 731555, no more than 20 minutes before the booked start time of the club/class, and must be returned no more than 20 minutes after the end time of the club/class.
Invoices are normally made up shortly after the end of each calendar month and sent to the secretary or treasurer of each club (or pinned on the notice board for collection).
The due amount should be sent to the Amenities Association Treasurer within one week, by cheque (payable to "North Kessock Amenities Association"), or in cash.
It is wise to book your club/class nights for the whole of the calendar year, and to "forewarn" the Booking Secretary if you wish to carry on into the next calendar year.
You should also give at least two weeks notice of any alterations/cancellations to your club/class nights, as you may otherwise be charged the full rate whether you use the day/time or not.
PPL LICENCE If your club/class is "public", ie, not a family or domestic gathering, and you intend playing recorded music at it, you will probably require to obtain a PPL licence. To do this, or to obtain more information, phone 020 7534 1000,
or e-mail ppo.info@ppluk.com, or visit www.ppluk.com . Failure to obtain a licence can result in a fine.
It will be your responsibility to ensure that you have a PPL LICENCE for your club/class, if required, and North Kessock Amenities Association will accept no responsibility for fines levied for non-compliance.
Risk Assessment It is expected of each club/class, that they will have carried out a "risk assessment" of their activity, and use of the hall.
NORTH KESSOCK AMENITIES ASSOCIATION
PROCEDURE FOR BOOKING THE HALL
for FUNCTIONS (see below for definition) (3.7.8)
Firstly, you should phone the Booking Secretary
( Mrs. Margaret Mackenzie. Tel 01463 731 867) to ascertain that your date is available.
( you will get an indication of availability on www.kessock-hall.net )
Bookings can not be taken more that 12 months in advance of the event date.
If the date is available, she will "pencil in" your booking, and send you a Booking Agreement Form.
You will also receive a copy of the FIRE PREVENTION POLICY and PROCEDURE, along with a copy of the EMERGENCY EVACUATION STRATEGY
On receipt, you should complete the form, and return it with the deposit, if required (see below)
If accepted, the booking secretary will then confirm your booking in writing to you.
UNTIL THAT TIME YOUR BOOKING WILL BE "UNCONFIRMED" AND THE DATE MAY BE TAKEN BY SOMEONE ELSE.
Any booking which is still not confirmed 14 days prior to the date of the event will be deemed to have lapsed.
Any booking which is cancelled within 7 days of the event will be liable to a cancellation fee of £50.
"Setting-up" time will be charged at £5.00 per hour, and should be contiguous with your event times.
A small amount of crockery and cutlery is usually available in the kitchen, free of charge, however, "catering" quantities of crockery and cutlery may be made available at the Committee's discretion, if requested at time of booking.
It will be your responsibility to ensure that you have a PPL LICENCE for your event, if required (see below), and North Kessock Amenities Association will accept no responsibility for fines levied for non-compliance.
FUNCTIONS : A function is deemed to be any "one-off" event, such as a dance, disco, party, wedding,
whist-drive, race-night, rally, commercial sale etc. Regular club/class nights are not included.
DEPOSIT: Any group or individual, running a function in the Hall where alcohol (either for sale, or "bring your own") will be consumed, will be liable to lodge a deposit of £200, from which the Hall rental fee and any costs of damage will be deducted, before its return.
PPL LICENCE If your event is "public", ie, not a family or domestic gathering, and you intend playing recorded music at it, you will probably require to obtain a PPL licence. To do this, or to obtain more information, phone 020 7534 1000,
or e-mail ppo.info@ppluk.com, or visit www.ppluk.com . Failure to obtain a licence can result in a fine.
RISK ASSESSMENT It is expected that any group hiring the hall for an activity, will carry out a "risk assessment" of that activity, and use of the hall.
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THE HALL
READY FOR FLOWER SHOW 2006
BURNS SUPPER 2007
NOW, WHERE DO YOU THINK THAT COULD BE ?
FUN NIGHT 2007
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HALL CHARGES
(Effective from 1 May 2008 )
Junior Open club/class sessions + local club/class related functions (buffets, fund raising events etc where all proceeds are ploughed back into club) £4.00 / hour
+ £1.50 charge per session for music rights, if applicable (PRS licence)
Adult Open club/class sessions + local club/class related functions (buffets, fund raising events etc where all proceeds are ploughed back into club ) £6.00 / hour
+ £1.50 charge per session for music rights, if applicable (PRS licence)
Private club/class
(incl. buffets, fund raising events etc where all proceeds are ploughed back into club ) £9.50 / hour
+ £1.50 charge per session for music rights, if applicable (PRS licence)
Profit making club/class
(for financial gain of organisers) £11.00 / hour
+ £1.50 charge per session for music rights, if applicable (PRS licence)
Commercial
(financial gain of organisers) £14.00 / hour
+ £1.50 charge per session for music rights, if applicable (PRS licence)
Highland Council £14.00 / hour
+ £1.50 charge per session for music rights, if applicable (PRS licence)
Private Functions (junior)(up to & incl 12 yr old)
(birthday parties, discos etc.) £7.00 / hour
+ £5 charge per function for music rights, if applicable (PRS licence )
Private Functions (teenage) ( 13 to 17 yrs. old incl.)
(birthday parties, discos etc.) £11.00 / hour
+ £5 charge per function for music rights, if applicable (PRS licence )
Private Functions (adult) (18 yrs old and over)
(birthday parties, dances/discos etc)
£14.00 / hour
+ £10 charge per function for music rights, if applicable (PRS licence )
Wedding receptions
£14.00 / hour
+ £6 charge per hour for preparation time
Meeting Room £5.00 / hour
PLEASE NOTE – MUSIC RIGHTS CHARGE DOES NOT APPLY TO BIRTHDAY PARTIES, FAMILY GATHERINGS ETC.
NORTH KESSOCK AMENITIES ASSOCIATION
REGULAR HALL USERS
SUN DOG RINGCRAFT 2.30 - 4.30 Richard White 870 185
MON BEAVERS 6.15 - 7.00 Laura Grant 731 644
CUBS 7.00 - 8.00 Owen Smith 731 259
TUE MOTHS & TODDS 10.00 - 11.30 Susannah Leslie 731 109
INDOOR BOWLS 7.30 - 10.00 Liz McLennan 731 521 OCT to APR
WED CAREFREE CLUB 2.00 - 4.00 Joan Paterson 731 310 SEPT to MAY
TAE KWON DO (7 to 16 yrs) 4.30-5.30 Clair Crosbie 0785 160 7872
THUR COUNTRY DANCE 8.00 - 10.00 Alison Sim 225 481 SEPT to MAY
FRI TAE KWON DO (4 to 6 yrs) 4.30-5.30 Clair Crosbie 0785 160 7872
SAT INDOOR BOWLS 7.30 - 10.00 Liz. McLennan 731 521 OCT to APR
SOCIAL DANCING 8.00 - 12.00 Alec Wood 230 821 MAY to SEPT (occasionally)
PONY CLUB 10.00 - 1.00 Rhona Donnelly 0776 564 8666
REGULAR MEETING ROOM USERS
TUE GAELIC GROUP 7.00 - 8.00 PRIVATE
COMM COUNCIL 7.30 - 9.30 Owen Smith 731 259 (occasionally)
WED AMENITIES ASSOC 7.30 - 10.30 Joe Lindsay 731 577 1st Wed of month
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FORTHCOMING EVENTS
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The " Amenities" is basically a small group of volunteers, whos main purpose is to maintain and run the village hall.
It consists of a Committee, with a Chairperson, a Vice Chairperson, a Secretary, and a Treasurer, along with a varying number of ordinary Committee Members.
Over the years, the numbers have varied greatly.
At times, the Committee has been big enough and strong enough to run everything from whist drives to concerts, dances and gala weeks.
At other times, the Committee has been very small, and has struggled to maintain the fabric of the hall.
Many people in the village have, over the years, done their "stint" on the Committee, but there is always a great need for extra people.
At present, the Committee would love to hear from anyone who would like to help. It is all voluntary, and the only committment you need to make is to do only as much as you wish.
The kind of people who are needed are - old people, young people, people who have lived here forever, people who have just arrived in the village, professional people, trades people, retired people, people with ideas ..... . Everyone is more than welcome.
If you feel you would like to help, please contact any Committee member, who will be happy to bring you along to the next meeting, to see what goes on. You won't need to commit there and then.
Committee meetings are held at 7.30pm on the first Wednesday of each month, in the Meeting Room at the hall, and the AGM is held in late October.
BACK TO TOP
The Current Committee is -
Chairperson Joe Lindsay "Balquhidder", Main Street 731 577 (key)
Vice Chair VACANT
Secretary Joan Paterson "Lingarth" Charleston 731 310 (key)
Treasurer George Swanson 8 Bellfield Rd. 731 101 (key)
Bookings Secy Margaret MacKenzie 28 Bellfield Rd 731 867 (key)
Angus McLean 42 Drumsmittal Rd. 731 716 (key)
Keith Leech "Brooklea", Oakleigh Rd. 731 346 (key)
Eliz. McLennan 16 Oakliegh Rd. 731 521 (key)
Margaret Brown, 6 Bellfield Rd. 731 412
Rhona Adam, Ruadh-Ard, Charleston 731 931
Alan McDiarmid, Firthview, Point Rd. 731 614
Sally Cooper, Bellfield Rd. 731 811
Michelle Nicholson, Drumsmittal Rd. 731 351
NON MEMBERS
Joan MacLennan, Kilmuir (minutes secy)
Hughie Ross, 7 Oakleigh Rd. 731 555 (keyholder)
Lizzie McLaren, Coulmore Caravan Park. (cleaner) (key)
CURRENT HALL TRUSTEES
Rev Ian Ramsden, as Church of Scotland Minister.
Miss Hazel Henderson, as Primary School Head Teacher
Owen Smith, as Chair of Knockbain Community Council
Mr Graham Watson, Taft, Charleston
Mr William Gillies, Friar's Mill, Charleston
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