AA MINS DEC 08

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NORTH KESSOCK AMENITIES ASSOCIATION

MINUTES of MEETING held at 7.30pm on Wednesday 3rd December 2008 in North Kessock Hall

PRESENT:
Joe Lindsay (JL) chair; Joan Paterson (JP); Margaret MacKenzie (MM); Keith Leech (KL); Elizabeth MacLennan (EMcL);
Seoras Swanson (SS); Joan MacLennan (JMcL)

APOLOGIES:
Angus Maclean (AMcL)

CHAIRPERSON'S WELCOME & ADDRESS:
The chairman opened the meeting and thanked everyone for coming. He welcomed Rona Adams who was attending the meeting as a visitor and also Steven Watson, a Development Officer with Community Energy Scotland who had come at KL's request, to give us a brief talk on energy saving ideas for the hall.
Steven Watson then gave a brief talk on this subject. He gave us examples of projects being used in other halls around the Highlands and encouraged the committee to go and look at these features to see how well they are working. He said we would need to decide on what type of energy saving would best suit our needs and then he could give advice on funding, suppliers etc. After SS reporting that our heating and lighting bills have doubled in the last year the committee agreed that it was something to be discussed in depth at a later meeting. The chairman thanked Steven Watson for coming and talking to the committee. KL proposed a vote of thanks for Stephen.

ADOPTION OF MINUTES OF 5th November:
Proposed by Margaret MacKenzie; Seconded by Joan Paterson.

TREASURER’S REPORT:
SS distributed reports for September, October and November. He said that there has been a lot of expenditure on improvements recently with the new cooker being the latest addition costing £279.99. The balance at the end of November was £8,542.31

CORRESPONDENCE
1. JL has received a letter from the Highland Council giving us a grant of £500 towards the upgrade of the fire system.
The cost of the upgrade is approx £850 and is to be done sometime in January. JL has set this in motion. (JL)
2. There has been no response to letters written to various organisations asking for donations to Senior Citizens Party.
JL has thanked Tullochs and Neil & Diana Reid who have made recent donations.
3. JL has received an invite from the Kessock Lifeboat Station to their Xmas Party on Monday 8th Dec at 7.30pm. Any committee members & partners who would like to attend please give numbers to JL. (JL)
4. JL has received a copy of CD recently made about ‘Changes brought about by the Bridge’. It was agreed to pass this on to the History Society but to be made available to committee members first.

DETAILS           (* *) = ACTION BY

MATTERS ARISING FROM MINUTES of 5th November:

1. Programme for year.
Senior Citizen's Party; The Xmas planner was discussed to see what still has to be done. JL has received 56 ‘Yes’ replies so far. We can expect 60 + 20 helpers. Catering should be for 80. The duty list of helpers was updated. The menu card from Joan MacLellan of the White Cottage tearoom who is providing the food was passed round for proofing. After a couple of adjustments this was approved for printing. (JL) Again committee members were asked if they donate a raffle prize. Lists of items still to get were gone through and allocated to members. MM to check tea & coffee first before purchasing more. (MM) EMcL said that the regular kettle is leaking. SS to source a new one before the party. (SS) Also we still need towel holder in the disabled toilet; another pack of tea towels; washing up liquid under the sink. SS and JL to carry out a survey of what else is needed on Sunday 7th Dec when decorating hall. (SS & L) Timetable on the night was discussed. Number of soup & sweet plates was checked from the inventory. The use of a mike was discussed. One can be bought from Matlan for around £20. This was agreed KL to source plus he is providing amplifier etc. (KL)

Hall Decoration (7th Dec); Committee members and helpers to meet at hall at 6.30pm. JL & SS went over list if items still to be purchased or brought along on Sunday. Donald McLennan delivering the tree. JL bringing Mince pies and mulled wine as refreshments once we have finished decorating the hall .(JL) Could other committee members perhaps add to this? This should be a nice social occasion.

2. Maintenance sub-committee

‘’Extra Committee Meeting; This is to be organised and chaired by KL. (KL) It was agreed not to have this meeting until well into January and a date of 21st Jan was arranged. A minimum of three would be needed for this committee. EMcL, KL and AMCL willing to sit on this committee. It will be initially a discussion meeting and it was proposed that all the committee members attend the first meeting and we can then ask who else would be willing to sit on this committee. (KL)

Electrical Repairs/Replacement; The items on the inspection sheet, Class 1 and Class 2 are to be carried out sometime in January. KL will come back to the committee with a date. (KL)

Door Stay; AMcL has replaced the outdoor stay. KL has looked at the inside doors and can’t see any obvious problems. He has re-adjusted the hinges.

Fire Door; KL to continue. (KL)

Other; KL has purchased a fan heater and a long handled broom. He has located the hand brush & shovel.

3. Fire Alarm System
This was discussed previously under Correspondence. A grant of £500 has been received towards the upgrade in January.

4. New Tables
The test table has arrived. EMcL commented on the colour and said that if we did purchase more of these a darker colour would be more manageable. JL to check colour. (JL) JL was happy with the design. We will continue to ‘test’ until after the Hogmanay party and January meeting. We will then decide whether to purchase a further 20. We will sell most of the older tables keeping some for heavier work in the hall. Funds raised from this will go towards new purchase of new tables. JL will also try to obtain grant. (JL)

5. Piper
Neil MacDonald has returned the committee room key.

6. Highland Leader Forms
There has been no reply to this form yet. JL to produce copies of submitted ‘wish list’ & leader form for members of committee. (JL)

7. New Kettle
New major kettle has been purchased. This provides 20 cups. We now realise we need a back up ordinary kettle for smaller groups. This item was discussed under Senior Citizens party and SS to source. (SS)

8. Community Council Rent
There are eight outstanding bills for Community Council rent. Owen Smith to be approached again. (SS & JL)

9. Donated Picture
There will be a meeting in January of the various classes of the ‘Arts & Activities for the Elderly’ to produce picture. (JP)

10. Fan Heater and Gas Cylinder
As discussed under ‘Other’, KL has purchased the new fan heater. AMcL has replaced gas cylinder in gas heater as extra heat source if needed.

11. Insurance for Cancelled Bookings
SS has checked and our hall insurance doesn’t seem to cover us for cancelled bookings. The position of future bookings to be carried forward to the January meeting for discussion.

12. Towel Holders
SS bought and put up towel holders. Still to get one for disabled toilet. These to be looked at and checked on Sunday 7th Dec. (SS & JL)

13. Main Internal Door
Hinge has been re-adjusted.

Any Other Competent Business
1. The new cooker has been purchased. It needs a conduit and protector for cooker knobs. (SS & JL)
2. Boiler room keys have been handed out.
3. KL would like to change the policy on flying the flag at half mast as a mark of respect for a death. There was also some confusion recently as a half mast flag had to be taken down to fly the St. Andrew Day flag as stated in our policy on flags. At present the flag flies at half mast ‘until the funeral or for a fortnight max’. KL would like to change it to ‘until the funeral or for a week max’. The proposal was to keep the policy as it is a)‘until the funeral or for a fortnight max’ and in the case of the flag having to be flown at full mast for a marked occasion b) ‘Half mast flag to be taken down for period of time full flag to be flown, then re-instated at half mast’. This proposal was accepted by a majority.
4. EMcL has been unable to source many contacts for other village halls.

100 CLUB WINNERS :

No. 151 R. Llewellyn £100
No. 35 Brenda MacEwan £15
No. 72 Ian Craigen £10

NEXT REGULAR MEETING Wednesday 7th January 2009 at 7.30pm
EXTRA COMMITTEE MEETING Wednesday 21st January 2009 at 7.30pm

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